Invoicing runs inside Moovi off the same job record, so the work you did is the work you bill, without re-keying into a separate system.
The problem
Re-keying jobs into a separate accounts package is where time leaks and numbers drift between what was quoted, delivered and billed.
How Moovi does it
Invoices are raised off the same job record that holds the survey, quote and delivery, and customers can see their balance and pay through the portal. It closes the loop between doing the work and getting paid for it.
Invoice off the same job record
Customers pay through the portal
Xero, QuickBooks and Sage integrations live
What this means for you
What this means for you: you invoice off the same record you delivered against, so billing is faster and matches the work, and the cash comes in quicker through the portal. When a job turns out bigger than survey, the actual delivered count from the crew app is what the invoice is built from, against the per-item rates the customer agreed at the order. The variance is charged at sign-off rather than chased weeks later, so the money you used to absorb is the money you now collect.
Yes. Invoicing runs inside the platform off the same job record, so what was surveyed, quoted and delivered is what gets invoiced, without re-keying into a separate system. Customers can see their balance and pay through the portal. Moovi connects securely to Xero, QuickBooks and Sage so payments and invoices stay in step, so the cash in your accounting system and the cash on your job record stay in step. It closes the loop between doing the work and getting paid for it.
What happens when a job turns out bigger than the survey?
Moovi is built for this. The customer agrees per-item rates at the order form, and payment details are captured then, so the right to charge is established before the day. The crew records the actual loaded inventory on the app, and that count is the figure the invoice is built from. At sign-off, the variance between the survey and what was actually delivered is invoiced cleanly against the rates already agreed, instead of being absorbed by the operator or chased weeks later. The whole chain, survey, signed order, crew count, sign-off and invoice, lives on one record, so the evidence stands up if it is ever questioned.
More than invoicing
Billing is the visible end of something larger. What an operator needs to know is whether the work made money, and that answer is assembled from the survey's assumptions, the crew's day, the warehouse's occupancy, the supplier's invoice and the money that eventually arrived.
Invoice to payment
Completed work becomes an invoice and the money against it is tracked, visible to the customer through My Moovi so they can settle it without ringing anyone.
Storage, which does not bill once
Recurring charging runs against what is actually in store.
Because occupancy lives in the warehouse on the same platform, what is charged follows what is actually held, rather than two systems needing reconciling every month.
What you buy in, and what it really cost
Supplier commitment and cost are controlled against the work rather than arriving as a surprise at year end.
This is where margin quietly goes. A bought-in service quoted at one figure and invoiced at another is invisible in most systems. Here it lands on the job.
Whether the job made money
With revenue on one side and what the job actually consumed on the other, its position is visible while there is still something to be done about it.
And because the survey's assumptions were kept, estimate versus actual can compare what was sold against what happened. That is the feedback loop that makes next quarter's pricing better rather than next quarter's pricing a guess with more confidence.
Accounting stays specialist
Moovi is not trying to be your accounting system and should not be. The relationship is an exchange, so the operational record and the books agree without anyone typing the same figure twice.
Your accountant keeps the tool they know. Moovi keeps the operation. The boundary is deliberate. See job costing for removals companies.