Moovi HR, your people on the same record as the work.
Moovi HR runs the people side of a removals business inside the platform that already runs the moves. Staff records, entitlement and training expiries, rostering, leave, time capture, timesheets and an approved-hours hand-off to payroll. Because it sits on the same record as the jobs, booking a crew member onto a move writes their shift, approved leave takes them out of the allocator's pool, and an expired licence stops them being put on a vehicle they are no longer licensed to drive.
The problem
People are the largest controllable cost in a removals business, and in most firms they are managed furthest from the system that runs the work. The roster lives on a whiteboard or a spreadsheet. Licence, CPC and medical expiries sit in a folder someone remembers to check. Holiday requests arrive by text and are approved from memory, which is how two people end up booked on the same Saturday. Hours are reconstructed at the end of the week from what the crew say they did, and then typed into payroll by hand. And where a separate HR system does exist, it has no idea which jobs are on, so the roster and the actual work are kept in step manually, every week, forever.
How Moovi does it
Moovi HR holds one record per person and connects it to the rest of the operation: the jobs they are booked on, the vehicles they are cleared to drive, the depot they work from, the hours they actually worked and what those hours cost. Nothing is re-keyed between the roster, the operation and the pay run.
- One record per person. Employees and subcontractors alike, held the same way and costed the same way, so the true cost of a job does not depend on who happened to do it.
- Entitlements and checks with expiry dates. Driving entitlements, tickets, training and background checks are held against the person with the dates that matter, so an expiry is something you are told about rather than something you discover.
- Rostering that follows the work. Shifts can be built from the jobs people are already booked on rather than maintained alongside them, and people confirm their own.
- Leave that reaches the people planning the work. Requests are approved in the same system that allocates crews, so approved time off is simply absent from the pool rather than something the planner has to remember.
- Hours captured where the work happens. People clock in and out on site or on a device, and the record of when they did carries through to the timesheet.
- Timesheets that are checked before they are paid. Built from what was actually recorded, with discrepancies surfaced, and confirmed by both the employee and the office.
- Payroll hand-off. Approved hours leave Moovi in the form your payroll system expects, so nobody retypes a timesheet.
- Onboarding and skills. A new starter has a task list that someone owns, and the capabilities of your workforce are recorded where the people planning work can see them.
- Self-service and a live view of the day. People manage their own shifts, leave and timesheets. The office can see who is working today and who has not turned up.
What this means for you
The value is not the record-keeping, it is what the record-keeping is wired into. Because booked work and approved leave are the same system, one person cannot end up committed to two places on the same Saturday. Because entitlements sit on the person and vehicles have requirements, somebody whose entitlement has lapsed does not get put on a vehicle that needs it, and you find out in the office rather than at the roadside.
And it holds its shape financially. What a job cost in labour stays what it cost, so giving someone a rise next month does not quietly rewrite last month's margins. That is what makes per-job profitability trustworthy over time rather than a number that drifts.
Moovi HR feeds the crew allocator, sits behind the crew app, shares its compliance model with fleet and compliance, and scopes availability by depot alongside warehouse. Access control and the audit trail are the platform's, described on the security page. See the commercial case at how Moovi makes you money.
Frequently asked
Does Moovi HR run payroll?
No, and it is worth being exact about that. Moovi HR does not calculate pay, deductions or statutory payments, it does not produce payslips or year-end documents, and it makes no submissions to HMRC or to a pension provider. It is not an accounting system. What it does is produce approved, checked hours and hand them to the payroll system you already use, so the work of getting from a timesheet to a payslip stops being manual.
Can it stop us double-booking a crew member?
Yes. Because the work people are booked on and the leave they have been granted live in the same place, one person cannot be committed to two things at once. It is treated as something to prevent rather than something to warn about, because a double-booked crew member on a Saturday is a failed job rather than a tidy-up task.
How does Moovi HR keep track of what people are qualified to do?
Driving entitlements, tickets, training and background checks are held against the person with the dates that matter, and the office is told before something lapses rather than after. Because the same record is what crew allocation reads, somebody whose entitlement has run out is not put on work that requires it.
How does the time clock work?
People clock in and out on site or on a device, and what is recorded carries straight through to the timesheet for the period. Timesheets are submitted, checked and confirmed by both the employee and the office before anything is paid, so hours are agreed rather than reconstructed at the end of the week.
Do staff get their own access?
Yes. People can clock in and out, see and confirm their shifts, request leave and confirm or query their own timesheets, which takes a large amount of routine traffic out of the office. Not everything in the record is theirs to see, and access is controlled by role.
See Moovi HR run a live roster. Book a demo at www.moovi.digital/book-demo.